Panelist Manual

A Manual for Panels, Performances, and Speakers

We are excited that you will be joining us for Florida Supercon this July 12 – July 14, 2024! We want to make sure that you have a great experience at the show. Please use this manual as a guide for all the essential details that you need to know for your scheduled programming at Supercon.

If you have any questions, please reach out to [email protected]. Please include Supercon in the subject line. We are looking forward to seeing you soon!

Sincerely,
The Florida Supercon Content Team


Before The Show Checklist

✔Confirm your accepted panel with the Content Team by Tuesday, May 28, 2024.

✔Need to make an edit to your panel or panelists? Please email [email protected] with your edits! Your panel changes will be updated in 3 business days. The deadline to make edits to your panel is June 19, 2024.

✔Request your complimentary Panelist Badge by June 19, 2024. Panelist Badges will be for purchase after June 19. If you haven’t received the registration form or misplaced it, you can email [email protected]


Panel Schedule

ReedPop will schedule your panel based on availability and needs of the show. Panelists may request specific days and times. All requests will be considered, but final scheduling will be at ReedPop’s sole discretion. Please be advised that panel schedules may change. Panel organizers will be notified of required schedule changes.


Miami Beach Convention Center

Florida Supercon will be at the Miami Beach Convention Center. The convention center preliminary floor plans, capacities, and dimensions are located here.


Florida Supercon Hours

Cosplay Central & Family HQ

Friday: 10:00 AM – 7:00 PM
Saturday: 10:00 AM – 7:00 PM
Sunday: 10:00 AM – 5:00 PM

Panels & After Dark

Friday: 12:00 PM – 11:00 PM
Saturday: 11:00 AM – 11:00 PM
Sunday: 12:00 PM – 5:00 PM

Workshops & Pop Asia

Friday: 12:00 PM – 8:30 PM
Saturday: 11:00 AM – 8:30 PM
Sunday: 12:00 PM – 5:00 PM

The Tavern & Side Quest (Gaming)

Friday: 11:00 AM – 11:00 PM
Saturday: 11:00 AM – 11:00 PM
Sunday: 11:00 AM – 5:00 PM

Pride Lounge

Friday: 11:00 AM –10:00 PM
Saturday: 11:00 AM – 10:00 PM
Sunday: 12:00 PM – 5:00 PM

Beer Garden

Friday: 11:00 AM – 7:00 PM
Saturday: 11:00 AM – 7:00 PM
Sunday: 11:00 AM – 5:00 PM


Panelist Badges & Registration

  • Panels typically contain maximum (6) panelists, which includes the moderator. ReedPop does not supply moderators unless it has been discussed on a case-by-case basis with the Content Team. If your panel consists of more than (6) total participants, please communicate this with the Content Team.
  • Approved Panels receive up to (6) Panelist Badges. Panelist Badges are good for all (3) days of the show.
  • Your Panelist Badge:
    • It is good for all 3 days of the show.
    • Will not have your name printed on it.
    • Will grant you access at 10 AM.
    • Does not provide you with early Show Floor entry.
    • Does not guarantee you access to panels, or first place in line.

Arrival, Setup, Timing, Storage

  • It is crucial that panels start and end on time. If your panel starts late, it still ends on time.
  • Each panel is 1 hour in duration.
  • Arrive to your Panel Room at least 15 minutes in advance of your start time to ensure a smooth setup and tech check.
  • There are 15-30 min breaks in between each panel. 
  • As soon as the panel before yours concludes, you may begin setting up your panel.
  • If you need locked storage, space is limited. Please contact us by June 19, 2024, to inquire and reserve a storage solution.  
    • ❗Note: We are trying to avoid day-of / on-site phone calls around requesting storage and load-in assistance. Move-in is Thursday July 11. If you have large props (or lots of small props) or giveaways, please try to bring them in during move-in hours on Thursday as bringing them through the entrances once the show is open will be difficult.

Will Call, Badge Pickup & Entrance

Will Call info to be announced soon.


Will Call Hours

Will Call hours to be announced soon.


AV General

  • Laptops are provided.
    • Dell Laptops
    • Bring your assets/presentation on a USB flash-drive.
    • If preferred, you may bring your own laptop. However please be sure it can connect to HDMI as adapters are not provided.
  • A member of the Reaction AV team will be floating in the area if you need assistance.
  • An ELMO – document style camera is available upon request.
    • Please make this request before June 19, 2024

Room Info: AV, Seating, Capacity

Ballroom A • Main Stage

TBA

Lincoln Ballroom A: Workshops

TBA

Lincoln Ballroom E-H • Pop Asia

TBA

Ballroom C • The Tavern: Stage

TBA

Ballroom C • The Tavern: Interactive

TBA

Ballroom C • The Tavern: Workshops

TBA

Room 201/202

TBA

Room 203/204/205

TBA

Room 206/207/208

TBA

Room 219/220: Social Gaming

TBA

Room 219/220/221: Pride Lounge

TBA

Room 213/214: Meetups

TBA

Grand Lobby • Beer Garden

TBA

Show Floor • Family HQ: Interactive

TBA


18 + Content

If your programming contains mature material for an audience of ages 18+ it will be required that security checks 18+ wristbands at the door.  For fans that are 18 years or older, wristbands can be picked up at Will Call / Registration or an Info Booth. A valid ID will be required to show. 


Help

Have an emergency on-site? Tech issue? Panelist Badge Issue? Stuck in line before your panel? Please don’t hesitate to contact (475) 266-6191. Inquiries made to this phone number will only be accepted on-site during show days and load-in and load-out. Inquiries are preferred via text message and may have a delayed response time. However, a quick response is the priority. Inquiries pre-show must be made by email to [email protected]. Please include Florida Supercon in the subject line.


Hotels, Parking & Travel

Want to view discounted rates for all the hotels we have to offer? Find the perfect room and rate for you. All our Florida Supercon official hotels are located only a short distance from the venue.

Reservation Deadline is June 19, 2024*
Learn more and book at: https://www.floridasupercon.com/en-us/about/hotel-and-travel-discounts/official-hotels.html

*ReedPop does not pay for panelist lodging, transportation, meals, etc.

Check out a list of parking and travel options here: Parking, Directions and Transportation (floridasupercon.com)


ADA Assistance

If you would like to request ASL Interpretation for any performance, please contact us at [email protected]. Keep in mind, requests must be made no later than three weeks before the event to allow for sufficient processing time. 

Requests for Closed Captioning, Braille/Large Font Print, Guided Tours and/or other forms of Effective Communication, should also be directed to [email protected]

For more information about ADA, please visit: https://www.floridasupercon.com/en-us/about/ada-assistance.html


Health & Safety 

For information about Supercon’s health and safety guidelines, please visit:
https://www.floridasupercon.com/en-us/about/faqs-and-policies/safety-security-and-wellness.html


Popverse

Panels may be filmed/recorded for ReedPop and Popverse purposes only. Panelists cannot make requests to have ReedPop film/record their panels. The decision on which panels are filmed is the sole decision of ReedPop and Popverse. Filmed/recorded panels are to be published on the Popverse website, YouTube, and social media pages at its discretion, and some of which may be for paid Popverse members/con digital ticket-holders only. Popverse has exclusivity rights of filmed/recorded panels for up to 90 days from the date of the panel. 

What is Popverse?
Popverse is a comics + pop culture entertainment website focusing on delectable media people come to conventions for, with breaking news, expert commentary, and engrossing conversations with people behind the things we all love. Popverse is the exclusive home for filmed panels from New York Comic Con, Florida Supercon, C2E2, MCM Comic Con, and other ReedPop shows. For more information about Popverse, click here

 What is a Popverse Membership?
The paid Popverse Membership is a way for you to turn your living room into the Main Stage or amplify your in-person convention experiences. You can sign up for a Popverse Membership for first access to tickets to our events (like MCM Comic Con and New York Comic Con), photo ops and autographing tickets, and paid digital experiences; exclusive access to video content and celebrity panels, a limited-edition gift, and access to exclusive show merchandise online. For the cost of a 1-day live event ticket, your Popverse Membership virtually takes you to every day of ALL four major ReedPop shows.