Panelist Manual

We are excited that you will be joining us for Florida Supercon this June 30 – July 2, 2023! We want to make sure that you have a great experience at the show. Please use this manual as a guide for all the essential details that you need to know for your panel at Supercon.

If you have any questions, please reach out to [email protected]. Please include Supercon in the subject line. We are looking forward to seeing you soon!

Sincerely,
The Content Team

✔Confirm your accepted panel with Content Team by Friday, May 26. 
✔Confirm that your panel description and panelists are reflecting correctly on the website.
✔Submit your Panelist Badge Registration by Wednesday, June 21.

ReedPop will schedule your panel based on availability and needs of the show. Panelists may request specific days and times. All requests will be considered, but final scheduling will be at ReedPop’s sole discretion. Please be advised that panel schedules may change. Panel organizers will be notified of required schedule changes.

Florida Supercon will be at the Miami Beach Convention Center. The convention center preliminary floor plans, capacities, and dimensions are located here.

• Panels typically contain maximum (6) panelists, which includes the moderator. ReedPop does not supply moderators unless it has been discussed on a case-by-case basis with the Content Team. If your panel consists of more than (6) total participants, please communicate this with the Content Team.

• Approved Panels receive up to (6) Panelist Badges. Panelist Badges are good for all (3) days of the show.

• Names are not printed on Panelists Badges.

• It is crucial panels to start and end on time. If your panel starts late, it still ends on time.

• Each panel is 1 hour in duration.

• Arrive to your Panel Room at least 15 minutes in advance of your start time to ensure a smooth setup and tech check.

• There are 15-30 min breaks in between each panel. 

• As soon as the panel before yours concludes, you may begin setting up for your Panel.

Panelist Badge Pickup will be at Will Call in Hall D. Head toward the Lincoln Road Ballroom. If arriving on the day of your panel, it is highly recommended that you arrive at least 1 hour early or more to ensure enough time to pick up badges and locate your panel room. Panelists will use the main entrance off Convention Ctr Dr. across from Pride Park.

• Laptops are provided.
  • Dell Laptops
  • Bring your assets/presentation on a USB flash-drive.
  • If preferred, you may bring your own laptop. However please be sure it can connect to HDMI as adapters are not provided. 
• An ELMO – document style camera is available upon request.
  • Please make this request before the show.
• Have any specific AV requests before the show? Please don’t hesitate to contact the Content Team to discuss at [email protected]

• Panels:
  • Theater style seating for fans. Chairs facing the stage.
• Interactive:
  • An open area for dancing and demos.
• Workshops:
  • Classroom style seating for fans. Rectangle tables, with chairs, facing the front.

Logos, media kit here: https://www.floridasupercon.com/en-us/industry/brand-guidelines.html 

If your programming contains mature material for an audience of ages 18+ it will be required that security checks 18+ wristbands at the door.  For fans that are 18 years or older, wristbands can be picked up at Will Call / Registration or an Info Booth. A valid ID will be required to show. 

Have an emergency on-site? Tech issue? Panelist Badge Issue? Stuck in line before your panel? Please don’t hesitate to contact (475) 266-6191. Inquiries made to this phone number will only be accepted on-site during show days and load-in and load-out. Inquiries are preferred via text message and may have a delayed response time. However, a quick response is the priority. Inquiries pre-show must be made by email to [email protected]. Please include Florida Supercon in the subject line.

In between each panel there are 15-30 minute breaks that we have scheduled. This provides ample time to set up your laptop and start your panel on time. If you feel like you need more time to test your presentation, we have limited/first-come, first-served availability to schedule tech checks before the event starts. If you would like to request a tech check, please contact the Content Team at [email protected] and include Supercon in the subject line.

Want to view discounted rates for all the hotels we have to offer? Find the perfect room and rate for you. All our Florida Supercon official hotels are located only a short distance from the venue. 

Reservation Deadline is June 29, 2023* 
Learn more and book at: https://www.floridasupercon.com/en-us/about/hotel-and-travel-discounts/official-hotels.html

*ReedPop does not pay for panelist lodging, transportation, meals, etc.

There are several parking lots around the convention center. Here is a list of the municipal parking garages closest to the MBCC:

• 1909 Meridian Avenue
• 581 17^th Street
• 1661 Pennsylvania Avenue
  
• 640 17^th Street
• 1735 Meridian Avenue
• 1662 Meridian Avenue
• 1550 Collins Avenue 

https://www.floridasupercon.com/en-us/about/hotel-and-travel-discounts/parking-and-directions.html

If you would like to request ASL Interpretation for any performance, please contact us at [email protected]. Keep in mind, requests must be made no later than three weeks before the event to allow for sufficient processing time. 

Requests for Closed Captioning, Braille/Large Font Print, Guided Tours and/or other forms of Effective Communication, should also be directed to [email protected]. 

For more information about ADA, please visit: https://www.floridasupercon.com/en-us/about/ada-assistance.html

Masks are not required but encouraged.

For information about Supercon’s health and safety guidelines, please visit:  
https://www.floridasupercon.com/en-us/about/faqs-and-policies/safety-security-and-wellness.html

Panels may be filmed/recorded for ReedPop and Popverse purposes only. Panelists cannot make requests to have ReedPop film/record their panels. The decision on which panels are filmed is the sole decision of ReedPop and Popverse. Filmed/recorded panels are to be published on the Popverse website, YouTube, and social media pages at its discretion, and some of which may be for paid Popverse members/con digital ticket-holders only. Popverse has exclusivity rights of filmed/recorded panels for up to 90 days from the date of the panel. 

What is Popverse?
Popverse is a comics + pop culture entertainment website focusing on delectable media people come to conventions for, with breaking news, expert commentary, and engrossing conversations with people behind the things we all love. Popverse is the exclusive home for filmed panels from New York Comic Con, Florida Supercon, C2E2, MCM Comic Con, and other ReedPop shows. For more information about Popverse, click here. 

 What is a Popverse Membership?
The paid Popverse Membership is a way for you to turn your living room into the Main Stage or amplify your in-person convention experiences. You can sign up for a Popverse Membership for first access to tickets to our events (like MCM Comic Con and New York Comic Con), photo ops and autographing tickets, and paid digital experiences; exclusive access to video content and celebrity panels, a limited-edition gift, and access to exclusive show merchandise online. For the cost of a 1-day live event ticket, your Popverse Membership virtually takes you to every day of ALL four major ReedPop shows.